How to Write a Letter on Behalf of Someone Else by Jody Hanson - Updated June 28, There are a number of instances where you may be asked to write a letter on behalf of someone else.
From the return address to the closing, proper business letter formatting is specific, and failing to adhere to the guidelines can make your communication appear unprofessional.
In some cases, an executive will draft a letter and ask an assistant or colleague to type it. When that happens, some companies require that the typist include his or her initials in the letter so that person can be held accountable should mistakes or typos be found in the letter later.
Write the letter according to proper business formatting. Include the closing and signature block. Add two blank lines underneath the signature block.
Type the initials of the letter writer in capital letters, followed by a slash or colon. For example, if the letter writer's name is Andrew Benson, and the typist's name is Carrie Dale, the typist line should appear as follows: Some companies only require the initials of the typist, and not the letter writer, as that is implied by the signature.
Follow your company procedure; it may only be necessary to include this information on a copy of the letter for the company files. Cite this Article A tool to create a citation to reference this article Cite this Article.Edit Article How to Write a Letter.
In this Article: Article Summary Sample Letters Writing a Formal Letter Writing an Informal Letter Community Q&A Knowing how to write a letter is a fundamental skill you'll use in business, school, and personal relationships to communicate information, goodwill, or .
Thank you, thank you for your clear explanation of the tragedy that has befallen our educational system.
I am a retired high school English teacher () who left with 30 years experience partly because the administration made it clear that it did not respect or value the expertise of experienced teachers. Apr 20, · I would start the letter by stating that you are writing oh behalf of someone/somebody else.
Dear Mr Smith, I'm writing on behalf of my Senior Manager, Mr. J Bloggs, regarding the results of the meeting last Friday. What if I write an email on behalf of my boss and send it to her clients, do I need to write ‘On behalf of (my boss’s name, title) at the bottom of the email or just simply write ‘pp’?
I get confused since the phrase ‘On behalf of XX’ is commonly used at the start of the letter/email to represent someone else. There are a number of instances where you may be asked to write a letter on behalf of someone else.
Lawyers, for instance, do it regularly. Other situations include writing for people who don’t have the skills to do it themselves or who are second language learners and can’t write in English.
An individual can sign a letter on behalf of someone else by putting the letters "p.p.," which stands for per procurationem, before his or her signature, notes The Law Dictionary. Procuration is the act of one person designating responsibility to another person of an action that he or she could take.